Guidelines for Submitting a Late Breaker Abstract to ASLM2016

Submit a Late Breaker Abstract

The ASLM2016 Scientific Programme Committee invites late breaker abstracts that contain new data not available during the original abstract submission period. Abstract submissions are peer-reviewed for scientific content and current relevance to the clinical, public health, and scientific laboratory community.

LATE BREAKER ABSTRACT FORMAT
Abstracts may be submitted in English, French, or Portuguese. All abstracts must be submitted through the ASLM2016 online submission platform: link to be provided when process formally opens 15 August 2016 and closes 15 September 2016.

The late breaker abstract body (sections: background, methods, results, and conclusions) is limited to 300 words and should follow the format outlined below. Figures and tables may not be included as part of the abstract. Titles are limited to 50 words. No more than 10 authors may be listed.

  • Title: Title should highlight the primary content of the abstract.
  • Authors: Authors’ names should be listed using both first (given) name and last (family) surname. The lead author’s name should be underlined and the author presenting the paper must be designated (**).
  • Affiliations: List the institution, address (include e-mail address), and country for each author.
  • Background: Provide a brief description of the issue and questions that address a particular knowledge and/or experiential gap, by the work presented.
  • Methods: Description of the experimental method/s used (e.g. descriptive, analytical, cross-sectional, etc.).
  • Results: Summary of results.
  • Conclusions: A summary of key findings from your results and their application to public health and laboratory medicine.

GUIDELINES FOR LATE BREAKER SUBMISSION
If you encounter difficulty submitting your abstract, please contact [email protected].

Choose a “Scientific Track” and “Category” during the submission process. The Track Category is the general heading under which the abstract will be reviewed and later published. The Track Category which best describes the subject of the abstract should be selected. Please also identify a second choice for Track and Category. The meeting organisers reserve the right to determine the final Track Category that best suits the abstract content.

Abstract submissions will be peer-reviewed by the ASLM2016 Scientific Programme Committee and a panel of ad hoc reviewers; acceptance is based upon the quality of the abstract and significance of the findings. Poorly written abstracts that lack required information may be rejected. It is the author’s responsibility to submit a correct abstract. All errors will be reproduced as typed by the author.

NOTIFICATION AND CORRESPONDENCE
Abstracts that contain new data not available at the original abstract deadline may be submitted for consideration for presentation during oral abstract sessions. A confirmation email with your submitted abstract number will be sent to the primary contact once an abstract has been submitted. In order to receive this important communication, please ensure that emails sent from [email protected] are not considered as spam by your email provider. Authors should also print and keep a copy of the receipt screen on the website as verification of receipt. Notice of acceptance for Late Breaker Abstracts will be provided by 7 October 2016. It is the responsibility of the primary contact to inform co-authors about an abstract’s acceptance/rejection.

POLICIES FOR LATE BREAKER ABSTRACT SUBMISSION
Publication of Abstracts
Accepted abstracts will be distributed to conference registrants in the conference book in the original language of submission – English, French, or Portuguese. Accepted abstracts will also be released publicly on the conference and ASLM web portals.

Copyright and Webcast Policy
By submitting an abstract, authors and co-authors transfer any copyrights and grant permission to ASLM to audio/video record oral presentations for conference webcasts.

Resubmission Policy
An abstract which has been previously published in journals or presented at a national, regional, or international meeting can only be submitted provided that there are new methods, new findings, substantially updated information or other valid reasons for submitting that can be provided by the author.

Plagiarism
All abstracts are screened for plagiarism and when identified, the abstract and any other abstracts submitted by the same author will be rejected.

Co-Submission
ASLM2016 may negotiate co-submission of abstracts to certain affiliated independent events. Contact [email protected] for more information.

Ethical Research Declaration
The conference supports only research that has been conducted according to the protocol approved by the institutional or local committee on ethics in human investigation.

Conference Embargo Policy
All conference abstracts are released to delegates under a strict embargo policy. A detailed breakdown of the embargo variations for different types of abstracts is available below.

  1. Oral Abstracts: Information about accepted oral abstracts may not be published or presented before the start of the session at ASLM2016 in which the abstract is being presented.
  2. Poster Abstracts: Information about accepted poster abstracts may not be published or presented before 10:30 (South Africa Standard Time) on 6 December 2016.
    Breaking of the embargo policy by a reporter leads to:
    • Immediate suspension of the reporter’s media conference credentials
    • Immediate barring of the reporter from the meeting premises
    • Removal of the reporter’s name from the ASLM Media Distribution List
    • No access to subsequent ASLM conferences